Jul 20
[AO365UG] Adelaide Office 365 User Group July Newsletter

Greetings and Salutations,

Thank you for Michel for presenting last month, although the technical difficulties returned for his presentation, Michael ha kindly said he will re-present the session or record it for us so we can still have it – Thank you Michael.

At this month’s meeting, we have 3 massive speakers - Joel Oleson MVP & RD, Galen Keene and Ryan Schouten presenting "Running Microsoft Teams Live Events at Scale a Full Conference a Case Study"

Please note that we have moved the User Groups starting time this month to 3:30pm. And will be a VIRTUAL Meeting.

Fingers crossed this month our technical difficulties and user group activities return to normal.

We hope to see you at this virtual month’s meeting on Tuesday!

-Adelaide Office 365 User Group Team

July Meeting Information

This month’s meeting will be taking place on Tuesday, the 21st of July June where we have Joel Oleson, Galen Keene and Ryan Schouten presenting "Running Microsoft Teams Live Events at Scale a Full Conference a Case Study" via Microsoft Teams Live event- https://tinyurl.com/yylvx4rs

You can register for this month’s meeting at: https://ao365ug21072020.eventbrite.com.au, Microsoft Live Event Link - https://tinyurl.com/yylvx4rs

The agenda for month’s activities are:

  • 3:15PM – Login, Arrive, Relax, General chit-chat and networking!
  • 3:20PM – Welcome, Introductions, Australian Computer Society & Microsoft Ignite / Office 365 Recap – Daniel Brown
  • 3:30PM – Running Microsoft Teams Live Events at Scale a Full Conference a Case Study - Joel Oleson, Galen Keene and Ryan Schouten
    • Microsoft 365 Virtual Marathon was the largest community event ever attempted with over 400 sessions running for 36 hours in 7 languages with speakers from 44 countries. We’ll demonstrate how we delivered the best conference ever using Microsoft Teams as a conference platform.  We'll discuss what went well, where we had challenges and came up with solutions.  We'll show you the technology we used and how to avoid pitfalls.
  • 4:20PM –Office 365 Forum, Questions
  • 4:30PM – Meeting End/Close

You can register for this month’s meeting at: https://ao365ug21072020.eventbrite.com.au, Microsoft Live Event Link - https://tinyurl.com/yylvx4rs

Recorded Sessions

We have published the slide decks and recording from our previous meetings this year in case you were not able to attend a session

April’s meeting details

March’s meeting details

February Meetings details

Topic Suggestions

Do you have a topic request that you would like to see presented at the Adelaide Office 365 User Group? Let us know by filling out the form at https://forms.microsoft.com/Pages/ResponsePage.aspx?id=esTK4mlfn0KNOQNNKDheIRYZNNjNjnZGnm6xEdCbdphUNEhBTlVSTkM0NjJTWk9KN0NKOE1GS1ZWOC4u

2020 User Group Speaker Schedule

We have been busy scheduling speakers for the User Group in 2020, below is what we have secured!

If you are interested in speaking, please let us know as we are happy to schedule additional sessions or quick 15mins “quick wins” sessions.

Microsoft Ignite – The Tour - Content

Microsoft Ignite – The Tour Sydney appears to have been a huge success with a lot of people providing a lot of positive feedback about the event!

The event might be over, but there's more to explore. Catch the most popular on-demand sessions, ask questions, and collaborate with experts in the Microsoft Tech Community at https://aka.ms/MicrosoftIgnite-TheTour/TechCommunity

SharePoint 2010 extended!

In response to the COVID-19 crisis and an increase in customer requests, Microsoft have decided to revise support for SharePoint Server 2010 products and technologies.

Microsoft will now be providing Extended Support for the following products until April 13, 2021, extending the original end of support date of October 13, 2020 by six months: 

  • SharePoint Foundation 2010
  • SharePoint Server 2010
  • Project Server 2010

After the extended support period (April 13, 2021), Microsoft will no longer provide technical support for problems that may occur including bug fixes for issues that are discovered and that may impact the stability and usability of the server, security fixes for vulnerabilities that are discovered and that may make the server vulnerable to security breaches, and time zone updates.

This does not include Office 2010! – End of Life is still for October 13, 2020 (https://support.office.com/en-us/article/end-of-support-for-office-2010-3a3e45de-51ac-4944-b2ba-c2e415432789?ui=en-US&rs=en-US&ad=US) So please plan to migrate your Office 2010 installations to a newer version of Office by October this year!

The full announcement and details can be found at: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/revised-end-of-support-date-for-sharepoint-server-2010-april-13/ba-p/1285559#

August Early Bird User Group Meeting Details

Early bird details for the Adelaide Office 365 User Group June’s meeting

User Group Sponsors

The Adelaide Office 365 User Group would like to thank our user group sponsors who help make our meetings possible each and every month!

clip_image002clip_image004

If you would like to find out more or are interesting in becoming a sponsor of the Adelaide Office 365 User Group, please email daniel@danielbrown.id.au

Websites

Check out our website at http://www.ao365ug.org.au

We also have a number of Social Media platforms:

List Management

Feel free to forward these emails to others who may be interested in the Adelaide Office 365 User Group. If they wish to receive emails directly about the Adelaide Office 365 User Group, they should send a message to me at the address below.

If you would like to include meeting details in your works internal newsletter, please also feel free to do so.

We are in the process of setting up a facility for companies who which to include meeting details can be notified by an automated system. If you would like to participate, please contact Daniel Brown (daniel@danielbrown.id.au).

Feedback

Please let us know if you have any feedback on how we can improve the user group. Also, if you would like to present to the group on your experiences with Office 365, just let us know. We can be contacted at daniel@danielbrown.id.au or by visiting http://www.ao365ug.org.au.

Jun 29
Turn off Office Application downloads in Office 365

Turning off the ability to download and install Office – Within Office 365.

Do you wish to prevent your users from downloading and installing Office, especially on their home computers and non-work devices?

Employees, Staff, Executives and Board Members can install OneDrive or Outlook onto unsecured devices may put the company and client data at risk.

It’s simply not worth the risk so preventing employees from being able to install Office and/or Skype applications direct from the web portal is an easy way to mitigate this risk.

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To remove the option to download and install Office Applications, log into the Office 365 Admin Center (https://admin.microsoft.com/).

Click on ‘Settings’, Then ‘Org Settings’ - Then click on ‘Office software download settings’

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When the blade loads, untick the ‘Apps for Windows and mobile devices’ and ‘Apps for Mac’ options.

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Now when your users login to Office 365, they will now be presented with:

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Preventing employees, staff, board members, etc from being able to download and install office applications helps you maintain control and access to your data. This is a very basic step but one which is easy to implement and provides real benefit.

Jun 14
Schedule your own Security Check this week!

During the shift to Microsoft/Office 365, pre, but mainly post COVID19 – due to the urgency of remote working, security was and has been – unfortunately - over looked in same areas.

Now is the time to address these risks – on your own terms – rather than the terms from a threat actor at 9am Monday morning looking at an encrypted system.

Single Sign on – Know the risks involved!

Many organisations are turning to single sign on to provide a smooth and seemly authentication experience – and while this is a great feature, it also poses a great security risk – As the same credentials of a compromised email account, now provides a threat actor with the ability to sign in to any cloud application, or connect using VPN or connect using Remote Desktop Services – all with valid credentials.

Microsoft/Office 365 inter-connected

With a simple compromised email account credentials, the threat actor can now login not only to email, but also Teams, SharePoint, OneDrive – the entire suite of Office 365 and Microsoft 365 – Run searches, send emails, download content – basically have a great time!

While traditionally attacks (crypto/ransomware) are little more difficult in this environment, the potential for data theft, corporate espionage and spying increase dramatically – having professional being called in on a case recently!

Inter-Connected Risks

If a mailbox is compromised, not only the mailbox is vulnerable – but also Teams, SharePoint and one drive files - Which can all be accessed, viewed and downloaded - very easily and simply by a threat actor – often scripted (Drive by download based on keyword search across O365).

On the other hand, with single sign on, now your VPN and Remote Desktop Services are also vulnerable – Opening up the possibility to crypto/ransomware and other direct attacks on your on-prem files, applications and desktop machines.

Things to Consider

  1. MFA - Multi Factor Authentication - This is by fast the biggest way you can help protect suchs problems - While O365 supports it, Does your VPN/RDS?
  2. Cyber Insurance – the cost of a cyber incident can be substantial – Get good professional advice.
  3. Use the available tools - Microsoft/Office 365 comes with tools regardless of plan – just the feature set changes with subscription - Increase your knowledge and training
  4. Security is ever evolving, just as our platforms and technology is. If you lack knowledge in something, you need education – Even if it is the basics.
  5. Use trusted advisors and professional experts to assist you, increase your knowledge
  6. Always Review your plans and polices, develop new ones if required

While the cloud provides some great technology, services and functions with its ability to interconnect – that interconnected ability can also be a weak point in your security plans if overlooked.

You must protect against these threats and risks – Sometimes its going to be an additional month cost in your subscription costs for an Azure P1 subscription – You will need weight the cost against the risks of such persistent threats and the potential damage to the organisation should an advanced threat (such as wire fraud or impersonation) occur.

MFA - Multi-Factor Authentication

If you do not have it on for every user in your organisation - This week is a great week to start rolling that out!

This is by far one of the best things you can do to protect your cloud based services, but do not forget your single-sign-on connected applications , VPN, Remote Desktop Services, etc!

In Summary...

Handing such matters are always best done when you have the time to do them, and have the ability to control the situation, do not leave it until you have been compromised!

Schedule your own Security Check this week with your IT Team, Get advice from trusted advisors and review your plans, polices and procedures when it comes to cyber security.

Jun 14
[AO365UG] Adelaide Office 365 User Group June Newsletter

Greetings and Salutations,

Thank you for everyone who could make it to our May meeting via Microsoft Teams and thru the confusion of creating a double meeting, and apologies for those that missed it – It also appears the recording was not setup either, so this week I plan to record the last months session and post it up to make it available.

At this month’s meeting, we have long time returning speaker – Michael Noel - who will be speaking on the topic of “Securing IT Against Modern Threats with Microsoft 365 Security Tools” remotely.

Please note that we have moved the User Groups starting time this month to 3pm.

Once again, I would like to apologies for the confusion with last month’s virtual event and to those people who missed the session, I’ve ensured that no such confusion will take place this month :)

We hope to see you at this virtual month’s meeting on Tuesday!

-Adelaide Office 365 User Group Team

June Meeting Information

This month’s meeting will be taking place on Tuesday, the 16th of June where we have Michael Noel presenting “Securing IT Against Modern Threats with Microsoft 365 Security Tools” via Microsoft Teams Live event - https://tinyurl.com/ybe76syt

You can register for this month’s meeting at: https://ao365ug16062020.eventbrite.com.au, Microsoft Live Event Link - https://tinyurl.com/ybe76syt

The agenda for month’s activities are:

  • 2:50PM – Login, Arrive, Relax, General chit-chat and networking!
  • 3:00PM – Welcome, Introductions, Australian Computer Society & Microsoft Ignite / Office 365 Recap – Daniel Brown
  • 3:10PM – Securing IT Against Modern Threats with Microsoft 365 Security Tools – Michael Noel

Session Level: 300

Audience: Security Admins/Business Decision Makers

Organisations today are facing unprecedented and sophisticated attacks to their internal Information Technology infrastructure. These evolving attacks include cryptojacking, spear phishing, credential hijacking, and more. These attacks can result in significant data loss and/or theft of confidential and valuable intellectual property. In response to these threats, Microsoft has released an array of tools such as Azure Sentinel, Cloud App Security, Azure Advanced Threat Protection, and others which can help to secure and protect against these threats. These tools work with both On-Premises and cloud-based infrastructure to provide for comprehensive protection of hybrid environments.

This session breaks down each of these Microsoft tools and provides for an understanding of their value for specific security scenarios. A simple, no-marketing approach is taken to evaluating each individual tool, and a simple breakdown of what is provided with each Microsoft licensing model is outlined. Attendees will gain a better appreciation to which tools to utilize and how to better protect their Information Technology investments from the type of career-ending attacks which are unfortunately common today.

    • Understand how modern threats such as cryptojacking, spear phishing, credential hijacking, and more are commonly faced in today’s IT environments and what tools and techniques can be used to mitigate the risk faced by these modern threats
    • Examine Microsoft security tools such as Azure Sentinel, Azure Advanced Threat Protection, Azure Security Center, Cloud App Security, Azure AD Privileged Identity Management, Azure AD Identity Protection, Azure Information Protection, and more.
    • Understand which tools are available for each licensing model in the Microsoft world and when it may make sense to 'upgrade' existing licenses to support specific toolsets as opposed to investment in third-party tools
  • 3:50PM –Office 365 Forum, Questions
  • 4:00PM – Meeting End/Close

You can register for this month’s meeting at: https://ao365ug16062020.eventbrite.com.au, Microsoft Live Event Link - https://tinyurl.com/ybe76syt

Recorded Sessions

We have published the slide decks and recording from our previous meetings this year in case you were not able to attend a session

April’s meeting details

March’s meeting details

February Meetings details

Topic Suggestions

Do you have a topic request that you would like to see presented at the Adelaide Office 365 User Group? Let us know by filling out the form at https://forms.microsoft.com/Pages/ResponsePage.aspx?id=esTK4mlfn0KNOQNNKDheIRYZNNjNjnZGnm6xEdCbdphUNEhBTlVSTkM0NjJTWk9KN0NKOE1GS1ZWOC4u

2020 User Group Speaker Schedule

We have been busy scheduling speakers for the User Group in 2020, below is what we have secured!

If you are interested in speaking, please let us know as we are happy to schedule additional sessions or quick 15mins “quick wins” sessions.

Microsoft Ignite – The Tour - Content

Microsoft Ignite – The Tour Sydney appears to have been a huge success with a lot of people providing a lot of positive feedback about the event!

The event might be over, but there's more to explore. Catch the most popular on-demand sessions, ask questions, and collaborate with experts in the Microsoft Tech Community at https://aka.ms/MicrosoftIgnite-TheTour/TechCommunity

SharePoint 2010 extended!

In response to the COVID-19 crisis and an increase in customer requests, Microsoft have decided to revise support for SharePoint Server 2010 products and technologies.

Microsoft will now be providing Extended Support for the following products until April 13, 2021, extending the original end of support date of October 13, 2020 by six months: 

  • SharePoint Foundation 2010
  • SharePoint Server 2010
  • Project Server 2010

After the extended support period (April 13, 2021), Microsoft will no longer provide technical support for problems that may occur including bug fixes for issues that are discovered and that may impact the stability and usability of the server, security fixes for vulnerabilities that are discovered and that may make the server vulnerable to security breaches, and time zone updates.

This does not include Office 2010! – End of Life is still for October 13, 2020 (https://support.office.com/en-us/article/end-of-support-for-office-2010-3a3e45de-51ac-4944-b2ba-c2e415432789?ui=en-US&rs=en-US&ad=US) So please plan to migrate your Office 2010 installations to a newer version of Office by October this year!

The full announcement and details can be found at: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/revised-end-of-support-date-for-sharepoint-server-2010-april-13/ba-p/1285559#

June Early Bird User Group Meeting Details

Early bird details for the Adelaide Office 365 User Group June’s meeting

User Group Sponsors

The Adelaide Office 365 User Group would like to thank our user group sponsors who help make our meetings possible each and every month!

clip_image002clip_image004

If you would like to find out more or are interesting in becoming a sponsor of the Adelaide Office 365 User Group, please email daniel@danielbrown.id.au

Websites

Check out our website at http://www.ao365ug.org.au

We also have a number of Social Media platforms:

List Management

Feel free to forward these emails to others who may be interested in the Adelaide Office 365 User Group. If they wish to receive emails directly about the Adelaide Office 365 User Group, they should send a message to me at the address below.

If you would like to include meeting details in your works internal newsletter, please also feel free to do so.

We are in the process of setting up a facility for companies who which to include meeting details can be notified by an automated system. If you would like to participate, please contact Daniel Brown (daniel@danielbrown.id.au).

Feedback

Please let us know if you have any feedback on how we can improve the user group. Also, if you would like to present to the group on your experiences with Office 365, just let us know. We can be contacted at daniel@danielbrown.id.au or by visiting http://www.ao365ug.org.au.

May 17
Adelaide Office 365 User Group May Newsletter

Greetings and Salutations,

Thank you for everyone who could make it to our April meeting via Microsoft Teams and thank you Jag for taking the time to present to our group! We hope he had a great time and we can welcome him back in the future for another presentation!

As these times as far from normal, I do want to thank everyone who can attend our sessions and understand that these are very dynamic times. Thank you for your support.

At this month’s Adelaide Office 365 User Group – We are continuing to have our meetings as a virtual Microsoft Teams meeting, we have Daniel Brown presenting on “COVID-19 and Microsoft/Office 365 – Lessons learned” in which we take a look over the past ~6 months of the rapid transition to remote working, such as the lessons learned when migrating your files to SharePoint (and/or the cloud), dealing with security and how the products are being utilised across different types of organisations and entities around South Australia, Australia and international with first hand information, full details below!

Registration for this month’s VIRTUAL EVENT and more details for this month’s (May’s) event can be found at https://ao365ug19052020.eventbrite.com.au and as we will be using Microsoft Live Event for our presentation, the URL to join is https://tinyurl.com/y8p3lr48

We have published the slide decks and recording from our previous meetings this year:

April’s meeting details

(February and March are available below)

Once again, I would like to thank everyone who was able to make our virtual meeting and Thank you to Jag for taking the time and effort to present again to our group and community in these dynamic and virtual times.

We hope to see you at this virtual month’s meeting!

-Adelaide Office 365 User Group Team

May Meeting Information

This month’s meeting will be taking place on Tuesday, the 19th of May where we have Daniel Brown presenting “COVID-19 and Microsoft/Office 365 – Lessons learned” via Microsoft Teams Live event - https://tinyurl.com/y8p3lr48

You can register for this month’s meeting at: https://ao365ug19052020.eventbrite.com.au , Microsoft Live Event Link - https://tinyurl.com/y8p3lr48

The agenda for May’s activities are:

  • 3:50PM – Login, Arrive, Relax, General chit-chat and networking!
  • 4:00PM – Welcome, Introductions, Australian Computer Society & Microsoft Ignite / Office 365 Recap – Daniel Brown
  • 4:10PM – COVID-19 and Microsoft/Office 365 – Lessons learned – Daniel Brown

Over the last ~6 months, the world has gone through a rapid transition to working in the cloud and working from home/remote.

In this session, we will take a look at some of the very important and important lessons learned which has come out of these dynamic times and as well as prior - such as lessons learned with file migrations, productivity, communication, security and much more!

Hearing first hand from over a dozen councils from around South Australia with additional contributions from councils in New Zealand, South Africa and the UK – as well as Small, Medium and Large business from SA and around Australia we’ll look at how these entities have embraced (or not) and utilised Microsoft 365, pre and post COVID-19.

This is a high-level presentation around lessons learned and experiences and actions from different organisations around South Australia, Australia and the world in response to COVID19 and the risks around it, it is not a technical, code or demo intensive presentation.

Participants will gain:

· Insights into several important lessons learned from the mass transition from traditional servers/file shares to SharePoint Online (and Microsoft 365/Office 365)

· Important actions, Tips and knowledge which you can apply now to reduce risk and ensure your information is safe and secure while allowing maximum collaboration

· An overview of the Risks and how to reduce your exposer

· An understanding on how to prepare your organisations for a rapid move of your file share to the cloud and once there, then what?

· How organisations around South Australia, Australia and the world have not only responded and adopted to the current environment, but also how the plan to move forward

Target Audience:

The presentation is targeted for the following audiences:

· Executive Management (CXO)

· IT Managers

· Microsoft 365/Office 365 Consultants

· Microsoft 365/Office 365 Users

· Anyone with a strong interesting Microsoft 365/Office 365

More about Daniel

Daniel has been assisting different organisations around the world with online collaboration for over 15 years - First with Microsoft SharePoint and now with Microsoft/Office 365. With technical specialities in, but not limited to: Office 365, SharePoint, Development, Forms & Workflows, Solution Design and Architecture and training. Daniel has help organisations gain the upper hand in online collaboration, reducing overheads and risks while delivering safe and secure integrated solutions on the Microsoft platform.

  • 4:50PM –Office 365 Forum, Questions
  • 5:00PM – Meeting End/Close

You can register for this month’s meeting at: https://ao365ug19052020.eventbrite.com.au, Microsoft Live Event Link - https://tinyurl.com/y8p3lr48

Recorded Sessions

We have published the slide decks and recording from our previous meetings this year in case you were not able to attend a session

April’s meeting details

March’s meeting details

February Meetings details

Topic Suggestions

Do you have a topic request that you would like to see presented at the Adelaide Office 365 User Group? Let us know by filling out the form at https://forms.microsoft.com/Pages/ResponsePage.aspx?id=esTK4mlfn0KNOQNNKDheIRYZNNjNjnZGnm6xEdCbdphUNEhBTlVSTkM0NjJTWk9KN0NKOE1GS1ZWOC4u

The new Office App

Microsoft also released this week, a new unified Office app for iOS and Android reaching general availability, which combines Word, Excel, and PowerPoint into a single application.

More details can be found at https://techcommunity.microsoft.com/t5/office-apps-blog/introducing-office-your-new-go-to-mobile-app-for-getting-work/ba-p/977172

2020 User Group Speaker Schedule

We have been busy scheduling speakers for the User Group in 2020, below is what we have secured!

If you are interested in speaking, please let us know as we are happy to schedule additional sessions or quick 15mins “quick wins” sessions.

Microsoft Ignite – The Tour - Content

Microsoft Ignite – The Tour Sydney appears to have been a huge success with a lot of people providing a lot of positive feedback about the event!

The event might be over, but there's more to explore. Catch the most popular on-demand sessions, ask questions, and collaborate with experts in the Microsoft Tech Community at https://aka.ms/MicrosoftIgnite-TheTour/TechCommunity

SharePoint 2010 extended!

In response to the COVID-19 crisis and an increase in customer requests, Microsoft have decided to revise support for SharePoint Server 2010 products and technologies.

Microsoft will now be providing Extended Support for the following products until April 13, 2021, extending the original end of support date of October 13, 2020 by six months: 

  • SharePoint Foundation 2010
  • SharePoint Server 2010
  • Project Server 2010

After the extended support period (April 13, 2021), Microsoft will no longer provide technical support for problems that may occur including bug fixes for issues that are discovered and that may impact the stability and usability of the server, security fixes for vulnerabilities that are discovered and that may make the server vulnerable to security breaches, and time zone updates.

This does not include Office 2010! – End of Life is still for October 13, 2020 (https://support.office.com/en-us/article/end-of-support-for-office-2010-3a3e45de-51ac-4944-b2ba-c2e415432789?ui=en-US&rs=en-US&ad=US) So please plan to migrate your Office 2010 installations to a newer version of Office by October this year!

The full announcement and details can be found at: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/revised-end-of-support-date-for-sharepoint-server-2010-april-13/ba-p/1285559#

June Early Bird User Group Meeting Details

Early bird details for the Adelaide Office 365 User Group June’s meeting

User Group Sponsors

The Adelaide Office 365 User Group would like to thank our user group sponsors who help make our meetings possible each and every month!

clip_image002clip_image004

If you would like to find out more or are interesting in becoming a sponsor of the Adelaide Office 365 User Group, please email daniel@danielbrown.id.au

Websites

Check out our website at http://www.ao365ug.org.au

We also have a number of Social Media platforms:

List Management

Feel free to forward these emails to others who may be interested in the Adelaide Office 365 User Group. If they wish to receive emails directly about the Adelaide Office 365 User Group, they should send a message to me at the address below.

If you would like to include meeting details in your works internal newsletter, please also feel free to do so.

We are in the process of setting up a facility for companies who which to include meeting details can be notified by an automated system. If you would like to participate, please contact Daniel Brown (daniel@danielbrown.id.au).

Feedback

Please let us know if you have any feedback on how we can improve the user group. Also, if you would like to present to the group on your experiences with Office 365, just let us know. We can be contacted at daniel@danielbrown.id.au or by visiting http://www.ao365ug.org.au.

Apr 21
Adelaide Office 365 User Group Thank you everyone

Thank you everyone who attended todays Adelaide SharePoint User Group Meeting (via Microsoft Teams Live Event) and Thank you to Jag Kakarlapudi for taking the time and effort to present to our group.

As soon as the recording is available, I will upload it and make it available!

Early bird registration for next months User Group meeting is open at https://ao365ug19052020.eventbrite.com.au

Apr 20
Microsoft Business Applications Submit

image

Registration is open for the Microsoft Business Applications Submit on May 6 - Digital event!

Get ready for our new digital event experience, with opportunities to hear from Microsoft executives, learn from experts, and connect with your community. Register today, at no cost to you!

https://www.microsoft.com/en-us/businessapplicationssummit

Apr 16
[AO365UG] Adelaide Office 365 User Group April Newsletter

Greetings and Salutations,

Thank you for everyone who joined the Microsoft Teams meeting for our March meeting. I understand these are not normal times and everyone coming together via Teams was great. Thank you Sam, for presenting to the User Group and thank you to everyone who was able to make it.

For this months Adelaide Office 365 User Group, we have long time Office 365 expert and host of the ‘Stories of Modern Work’ Podcast, Jag Kakarlapudi who will be joining us via Microsoft Teams to present “How to boost employee engagement while working remote using Office 365”, full details below!

Registration and more details for this month’s (April’s) event can be found at https://ao365ug21042020.eventbrite.com.au, registration is important as this will let you receive the meeting link, we are looking at hosting our first Live Event for this months session also! So please make sure you register to get the latest information on joining this month’s meeting.

We also recorded last month’s (March’s) session with Microsoft Teams and will be doing so each month moving forward, more details below.

We have published the slide decks and recording from the meeting:

March’s meeting details

February Meetings details

Once again, I would like to thank everyone who was able to make our virtual meeting and Thank you to Sam for taking the time and effort to present again to our group and community in these dynamic and virtual times.

Looking ahead to May, we have local speaker, Daniel Brown who is a will be presenting “Office 365 & COVID-19 – Lessons learned”.

Also, of note, support for SharePoint has been extended until April 2021 (due to COVID19), but do not put off your migrations! Plan them as soon as you are able to (taking these times into account) - Office 2010 support, however is still concluding in October 2020! Now is the time to be planning your upgrade/migration of such products – more details below!

We hope to see you at this virtual month’s meeting!

-Adelaide Office 365 User Group Team

April Meeting Information

This month’s meeting will be taking place on Tuesday, the 21st of April where we have Jag Kakarlapudi presenting “How to boost employee engagement while working remote using Office 365”

You can register for this month’s meeting at: https://ao365ug21042020.eventbrite.com.au

The agenda for April’s activities are:

  • 3:50PM – Login, Arrive, Relax, General chit-chat and networking!
  • 4:00PM – Welcome, Introductions, Australian Computer Society & Microsoft Ignite / Office 365 Recap – Daniel Brown
  • 4:10PM – How to boost employee engagement while working remote using Office 365 – Jag Kakarlapudi

Session Details:

As many employees have transitioned into remote working due to current COVID-19 pandemic, organisations need to ensure the employees are engaged and informed to stay productive and keep the business going forward. In this presentation, you will learn how to boost the engagement of your remote workforce using Office 365 cloud technologies.

During the presentation, you will see practical demos and insights on:

  1. Keeping your workforce informed using specialised Remote Work Portal
  2. Tracking Employee Feedback
  3. Remote Work OH&S Checklist
  4. Microsoft Teams Tips for Remote Working

Target Audience:

The presentation is targeted for the following audience:

  • IT Managers
  • Intranet Managers
  • Corporate Communications & Human Resources Team Members
  • Office 365 Consultants & Developers

More about Jag

Jag is a certified professional in Microsoft technologies and TOGAF with 15 years of consulting experience. Jag has a master’s degree in Software Engineering from The University of Adelaide.

His specialities include SharePoint, Office 365, Software Engineering, Solution Design, System Architecture and User Adoption Training.

Jag founded Modern Work Group in 2019 with a vision to provide affordable Office 365 consulting and on-demand user training services.

  • 4:50PM –Office 365 Forum, Questions
  • 5:00PM – Meeting End/Close

You can register for this month’s meeting at: https://ao365ug21042020.eventbrite.com.au

Topic Suggestions

Do you have a topic request that you would like to see presented at the Adelaide Office 365 User Group? Let us know by filling out the form at https://forms.microsoft.com/Pages/ResponsePage.aspx?id=esTK4mlfn0KNOQNNKDheIRYZNNjNjnZGnm6xEdCbdphUNEhBTlVSTkM0NjJTWk9KN0NKOE1GS1ZWOC4u

The new Office App

Microsoft also released this week, a new unified Office app for iOS and Android reaching general availability, which combines Word, Excel, and PowerPoint into a single application.

More details can be found at https://techcommunity.microsoft.com/t5/office-apps-blog/introducing-office-your-new-go-to-mobile-app-for-getting-work/ba-p/977172

2020 User Group Speaker Schedule

We have been busy scheduling speakers for the User Group in 2020, below is what we have secured!

If you are interested in speaking, please let us know as we are happy to schedule additional sessions or quick 15mins “quick wins” sessions.

Microsoft Ignite – The Tour - Content

Microsoft Ignite – The Tour Sydney appears to have been a huge success with a lot of people providing a lot of positive feedback about the event!

The event might be over, but there's more to explore. Catch the most popular on-demand sessions, ask questions, and collaborate with experts in the Microsoft Tech Community at https://aka.ms/MicrosoftIgnite-TheTour/TechCommunity

SharePoint 2010 extended!

In response to the COVID-19 crisis and an increase in customer requests, Microsoft have decided to revise support for SharePoint Server 2010 products and technologies.

Microsoft will now be providing Extended Support for the following products until April 13, 2021, extending the original end of support date of October 13, 2020 by six months: 

  • SharePoint Foundation 2010
  • SharePoint Server 2010
  • Project Server 2010

After the extended support period (April 13, 2021), Microsoft will no longer provide technical support for problems that may occur including bug fixes for issues that are discovered and that may impact the stability and usability of the server, security fixes for vulnerabilities that are discovered and that may make the server vulnerable to security breaches, and time zone updates.

This does not include Office 2010! – End of Life is still for October 13, 2020 (https://support.office.com/en-us/article/end-of-support-for-office-2010-3a3e45de-51ac-4944-b2ba-c2e415432789?ui=en-US&rs=en-US&ad=US) So please plan to migrate your Office 2010 installations to a newer version of Office by October this year!

The full announcement and details can be found at: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/revised-end-of-support-date-for-sharepoint-server-2010-april-13/ba-p/1285559#

May Early Bird User Group Meeting Details

Early bird details for the Adelaide Office 365 User Group May meeting

User Group Sponsors

The Adelaide Office 365 User Group would like to thank our user group sponsors who help make our meetings possible each and every month!

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If you would like to find out more or are interesting in becoming a sponsor of the Adelaide Office 365 User Group, please email daniel@danielbrown.id.au

Websites

Check out our website at http://www.ao365ug.org.au

We also have a number of Social Media platforms:

List Management

Feel free to forward these emails to others who may be interested in the Adelaide Office 365 User Group. If they wish to receive emails directly about the Adelaide Office 365 User Group, they should send a message to me at the address below.

If you would like to include meeting details in your works internal newsletter, please also feel free to do so.

We are in the process of setting up a facility for companies who which to include meeting details can be notified by an automated system. If you would like to participate, please contact Daniel Brown (daniel@danielbrown.id.au).

Feedback

Please let us know if you have any feedback on how we can improve the user group. Also, if you would like to present to the group on your experiences with Office 365, just let us know. We can be contacted at daniel@danielbrown.id.au or by visiting http://www.ao365ug.org.au.

Apr 16
Microsoft revises end of support date for SharePoint 2010

That's right, SharePoint 2010 has been given another 6 months of extended support by Microsoft in response to COVID-19!

The new end of life date of SharePoint 2010 is now April 13, 2021.

Products:

  • SharePoint Foundation 2010
  • SharePoint Server 2010
  • Project Server 2010

Options to move forward


Migrate SharePoint 2010 products to Microsoft 365

Microsoft 365 is a cloud-based subscription service that brings together the best tools for the way people work today. By combining best-in-class apps with powerful cloud services, Microsoft 365 lets anyone create and collaborate anywhere on any device.

You will need to migrate your intranet (or have me do it ;) ) and re-setup and configure it, this – depending on your intranet size (and if its SP2010 – its a semi- largish) is going to be a long drawn out processes unfortunately, its not a quick solution, but it is the preferable to see your business through another 10+ years!

Upgrade to SharePoint Server 2019

If you need SharePoint Server to remain on-premises for the foreseeable future, you can upgrade to SharePoint Server 2019 to modernize your infrastructure and take advantage of the latest in content collaboration and portal technologies.

Upgrading to the latest version of SharePoint Server on-premises is a multi-phased approach.

For SharePoint Server 2019, you must first upgrade to SharePoint Server 2013 and then SharePoint Server 2016 before you can upgrade to SharePoint Server 2019.

The original Microsoft post can be found at: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/revised-end-of-support-date-for-sharepoint-server-2010-april-13/ba-p/1285559#

Apr 11
Having your own PowerShell Interface for your cloud based product

Does your application have its own set of PowerShell commands?

Have you ever considered it?

In this post I want to highlight why you should consider it and how it can be a great benefit for, not only your application, but your support and helpdesk staff also.

First, what is PowerShell?

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PowerShell is a task automation and configuration management framework from Microsoft, consisting of a command-line and associated scripting language

OK, Let’s get on with it!

Having a scripting interface for your application can be an incredible powerful way for both your staff and customers to use your application, either cloud-based or desktop based!

Staff can use it to automate common tasks, fix errors with precision and use it for performing bulk operations on the dataset.

Customers can use it to get the exact data they want out of application for their decision, reporting and dashboarding needs.

While I freely admit, a PowerShell interface is not the best way for your customers to interface with your application, it’s a way Champions and Power Users of your application will find it invaluable.

You want the warm fuzzies about your application being able to provide the data people want, when they want, in a format they want (CSV... most of the time)!

Also, I want to point out, you should have some sort of privilege system built into as well, Helpdesk/Support staff should have access to commands, customers do not have access to.

Reasons why (Staff):

  • Build scripts to perform complex tasks to increase efficacies in the workday
  • Build automation scripts to take care of mundane task, saving time and money while yet again increasing efficacies
  • You can remove (or at least reduce) direct access by to the database by your staff to solve problems or export/import data. The less people in the database, undercutting the application the better!
  • PowerShell commands can conform to your applications business logic, making sure you don’t orphan any data or rows, or delete something that should not able to be deleted!
  • It allows for your staff to think outside of the box and develop solution and innovate around your product

Access to the PowerShell environment should be controlled via authorisation, via a flag contained within the license options – Don’t leave this open to everyone!

Reasons why (Customers)

  • Allows your customers to get the raw data from your application they need, in a format they need
  • Provide another way for them to interact with your application
  • Innovation with the data they have which can be folded back into the application via great customer relationships

There are some reasons why you would not go down this path, I wanted to point some of them.

Reasons why not:

  • Security - Another vector you need to secure and monitor
    • Migration: If you handle your authentication, authorisation and licensing correctly, this can be as secure as your application
  • Can allow large amounts of raw data transfer / bandwidth saturation
    • Mitigation: Impose thresholds and limits on the data a customer can consume – Possibly depending on which license level they purchase
  • Data transfer can be expensive
    • Mitigation: Impose thresholds and limits on the data a customer can consume – Possibly depending on which license level they purchase
  • Who knows what the scripts are doing?
    • Migration Having an audit trail of what actions a customer performed is key – either via your web application and/or the PowerShell interface, an audit trail is vital!
  • Maintenance of the code base for the PowerShell interface
    • Mitigation: If your application is .NET based, then the reskilling level needed is very small as PowerShell commands are developed in .NET and will integrate with your existing codebase, conforming to your existing business logic. If it is not a .NET based application, outsourcing may be an option for maintenance of the feature.

Take a semi-recent project I worked on which is a cloud-based product where I implemented a series of PowerShell commends.

A customer could connect to the cloud-based application, obtain a list of their stores, sales, costs, products and users/operators.

With this, the customer could great some great raw data and perform their own reporting.

This is where relationships with your clients help a great deal – If they are exporting data on a regular basis for a report they are running – Why not make that report built into your own product?

Helpdesk/support could, create stores, users/operators, perform importing and exporting of data as well as various other helpdesk/support tasks, such as performing correcting actions.

This allowed them to create some automation and deployment scripts, no longer was there a length web based processed, but a quick, repeatable and scriptable method of onboarding new customers and stores!

Summary

Having a PowerShell interface that your staff can utilise can help drive innovation and increase efficiencies, while at the same time, allowing your power customers another benefit of your fantastic application!

Customers can help drive the next innovation wave of the product by creating their own reports and dashboards and folding them back into the application via great customer relationships.

If you want to learn more or explore the idea, feel free to get in contact with me.

Apr 08
Checking Microsoft Stream storage location and usage

I’ve been asked “Where is my Stream data located?” and “How do I check my Stream storage usage?”

This is due to the fact, that Microsoft Teams places its recorded meetings (Yes it can do that!) into Microsoft Stream.

Where is my Stream data located?

Easisty way to do this, is to load up Microsoft Stream in your browser (To get to it, Goto the Waffle image and select Stream).

When it loads, Click on the question mark ‘?’ and select ‘About Microsoft Stream’

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How do I check my Stream storage usage?

You will need to load into the administration section of Office 365 / Stream, but as a quick link, goto https://web.microsoftstream.com/admin?view=UsageDetails

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As you can see, this tenant does not have in the alot of stream data stored in it.

Microsoft Stream includes a base amount of storage. A Microsoft Stream tenant receives a fixed allocation of 500 GB of storage and an additional 0.5 GB of storage per licensed user* as illustrated in the following table. Additional Microsoft Stream storage is available for purchase separately. See Microsoft Stream Storage add-on for more details on how to purchase the storage add-on.

licensing overview

For full details, please see https://docs.microsoft.com/en-us/stream/license-overview#storage

Apr 08
Microsoft Teams Desktop Client–Checking for updates

A couple of people have asked me, How do I check the version number and check for updates on the Microsoft Teams desktop client?

Its not as straight forward as assumed, one would assume, right click teams in the tray area, settings, about, version or some similar series of clicks to get the version number / check for updates. Instead with Teas, you need to click on your profile name!

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When you click on version, its displayed as an infobar

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Likewise, when you check for updates:

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Now you can keep a look out for those custom backgrounds effects (Microsoft 365 Roadmap for Teams – (https://www.microsoft.com/en-au/microsoft-365/roadmap?filters=Microsoft%20Teams%2CGeneral%20Availability&searchterms=62890) and new features coming shortly with Microsoft Teams!

Mar 26
Adelaide Office 365 User Group April meeting early bird registration

Early bird registration for the Adelaide Office 365 User Group April Virtual Meeting is open at https://ao365ug21042020.eventbrite.com.au where with have Jag K. presenting "How to boost employee engagement while working remote".

More details will be published as I receive them!

We will be using Microsoft Teams for our virtual event.

Mar 26
Adelaide Office 365 User Group March recording

We are recording our User Group meeting via Microsoft Teams and will be each month moving forward!

  • February – Asish Padhy - “Hello, I am your Cortana”, build your own Virtual Assistant in MS Teams - https://youtu.be/iJ7NMF_kuIE
  • March – Sam Fernando - Boost productivity through automation using Power Automate - https://youtu.be/sMaGNtgOn14
  • More to come as each month progresses!
Mar 26
Detect Workplace Harassment via Microsoft Teams, Outlook and Skype and take action with Microsoft 365

Yes! you can detect workplace harassment, bullying and other inappropriate behaviours with polices in Microsoft 365. Using Machine Learning and AI, Polices can be create to flag content for review and escalation

You can see a great demo by Microsoft Mechanics at https://www.youtube.com/watch?v=z33ji7a7Zho

Communication compliance is part of the new insider risk solution set in Microsoft 365 that helps minimize communication risks by helping you detect, capture, and take remediation actions for inappropriate messages in your organization. Pre-defined and custom policies allow you to scan internal and external communications for policy matches so they can be examined by designated reviewers. Reviewers can investigate scanned email, Microsoft Teams, or third-party communications in your organization and take appropriate remediation actions to make sure they're compliant with your organization's message standards.

To learn more, please visit https://docs.microsoft.com/en-us/microsoft-365/compliance/communication-compliance?view=o365-worldwide

If you are interested in implementing this in your organisation, please do not hesitate to reach out and get in contact with me.

Mar 25
DO NOT PUT OFF YOUR MAINTENANCE!

Patching your on-premises Share Point Servers is now vital than ever - With access from remote locations, on remote devices - Keeping your information, servers and infrastructure secure and up to date is vitally important during these business continuity times.

Do not put off maintenance if you can avoid it!

Patching, updating and maintenance will keep everything running smoothly for your employees and business.

If you are finding yourself having to few hands or not enough hours in the day or would like update done quickly (with a guarantee and support), lets have a chat.

I have put together a SharePoint Server patching schedule for my clients and it is filling up quickly.

Patching is conducted out of hours to reduce impact during the day with a report sent once completed.

Mar 24
Latest windows exploit–Prevention may break mapped network drives with SharePoint

There is a new Windows Remote Code Execution exploit is being used in the wild, tho it appears limited... for now.

One of the steps to help prevent against this exploit is to disable the WebClient Service.

Doing so, will stop users mapped drives working – and overload your helpdesk - as this is the service which provides some of the WebDav functionality which SharePoint uses to allow mapping of network drives / explorer view.

Disabling this service on either your SharePoint On-Prem server or your client machines, will break this feature.

Advisory: https://portal.msrc.microsoft.com/en-us/security-guidance/advisory/adv200006#ID0EMGAC

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This is the sentence which says… ‘disable this and it will break mapped drives / explorer view with SharePoint’

Full details about the exploit https://arstechnica.com/information-technology/2020/03/attackers-exploit-windows-zeroday-that-can-execute-malicious-code/

Mar 16
PowerApps–Generate a Unique ID

Developing a PowerApps App… and needed to generate a unique number for quotes….. and could not find any good examples of doing something like this!

so… here we go a “simple” way to do it!

The formula… Right(Text(Rand()*10),6)&"-"&Right(Text(Rand()*10),3)

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(Generate a new GUID, get the first 6 characters, Append a “-“ and then generate another GUID and append the first 3 characters to the string)

produces an ID of ‘XXXXXX-XXX’ as shown below.

Mar 16
Adelaide Office 365 User Group March meeting notice

Greetings and Salutations,

Just a quick reminder about tomorrows Adelaide Office 365 User Group VIRTUAL meeting and that we will be having this month’s meeting as a VIRTUAL EVENT via Microsoft Teams.

Due to the situations unfolding situation around the COVID-19 virus, we have decided to make this month’s Adelaide Office 365 User Group an Online only event via Microsoft Teams, Cancelling our physical meeting.

Sam Fernando will still be presenting “Boost productivity through automation using Power Automate” via Microsoft Teams.

Please make sure that you registered for the event as I will be sharing the link to join the meeting via the attendee list.

Registration for this month’s VIRTUAL event can be found at https://ao365ug17032020.eventbrite.com.au

We hope to see you via Microsoft Teams for next week’s meeting.

Links to last months recorded session and slide decks are below.

March Virtual Meeting Information

Our next meeting will be taking place on Tuesday, the 17th of March via Microsoft Teams where we have Sam Fernando presenting “Boost productivity through automation using Power Automate”

You can register for this month’s meeting at: https://ao365ug17032020.eventbrite.com.au

The agenda for February’s activities are:

· 4:00PM – Welcome, Introductions, Australian Computer Society & Microsoft Ignite / Office 365 Recap – Daniel Brown

· 4:10PM – Boost productivity through automation using Power Automate – Sam Fernando

Microsoft Teams entered the industry as a Skype for Business replacement but that’s where most users have got it wrong. MS Teams is about boosting productivity and letting people collaborate using a single pane of glass. PowerAutomate brings a wealth of automation capabilities when paired with Teams and this session is about all the uncommon features of Teams and PowerAutomate you could use to boost yours and your team’s productivity. Join this demo packed session where Sam will take you through various scenarios and how to implement them.

· 4:45PM –Office 365 Forum, Questions

· 5:00PM – Meeting Close

You can register for this month’s meeting at: https://ao365ug17032020.eventbrite.com.au

February’s Meeting Content

We were able to record last month’s session with Microsoft Teams and will be doing so each month moving forward.

We have published the slide decks and recording from the meeting:

· Introduction Slide deck: https://www.slideshare.net/DanielBrown/adelaide-office-365-user-group-february-2020-introduction-slidedeck

· Asish’s Presentation: https://www.slideshare.net/AsishPadhy/the-virtual-assistant-tour-adelaide

· Recording: https://youtu.be/iJ7NMF_kuIE

· Event Photos: https://www.facebook.com/pg/ASPUG/photos/?tab=album&album_id=2975335229144845

Mar 12
Patch Tuesday for SharePoint

so…. Match’s Patch Tuesday come.. and with it.. approx. 23 fixes for SharePoint (From 2010-2019)!.

Make sure you patch your SharePoint Servers!

Most are considered Important, but there is a critical one for SharePoint 2019 (CVE-2020-0852) and all should be applied to each of your SharePoint servers!

Product Article Download Severity Details Type
SharePoint Foundation 2010 Service Pack 2 4484197 Security Update Important CVE-2020-0894 XSS
SharePoint Foundation 2010 Service Pack 2 4484197 Security Update Important CVE-2020-0891 XSS
SharePoint Server 2010 Service Pack 2 4475597 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Foundation 2013 Service Pack 1 4484282 Security Update Important CVE-2020-0894 XSS
SharePoint Foundation 2013 Service Pack 1 4484124 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Foundation 2013 Service Pack 1 4484282 Security Update Important CVE-2020-0795 XSS
SharePoint Foundation 2013 Service Pack 1 4484282 Security Update Important CVE-2020-0891 XSS
SharePoint Foundation 2013 Service Pack 1 4484124 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2013 Service Pack 1 4475606 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2013 Service Pack 1 4484150 Security Update Important CVE-2020-0893 XSS
SharePoint Enterprise Server 2013 Service Pack 1 4475606 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2016 4484275 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0893 XSS
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0894 XSS
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0795 XSS
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0891 XSS
SharePoint Enterprise Server 2016 4484272 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Enterprise Server 2016 4484275 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484271 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484277 Security Update Important CVE-2020-0850 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484271 Security Update Critical CVE-2020-0852 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484277 Security Update Critical CVE-2020-0852 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484271 Security Update Important CVE-2020-0893 XSS
SharePoint Server 2019 4484271 Security Update Important CVE-2020-0894 XSS
SharePoint Server 2019 4484271 Security Update Important CVE-2020-0891 XSS
SharePoint Server 2019 4484271 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
SharePoint Server 2019 4484277 Security Update Important CVE-2020-0892 RCE via Microsoft Word / SharePoint
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About this blog
Yes, this is actually my picture. I have gotten around to updating this section. It's good to know that someone is reading every last word though. Thanks!
Microsoft MVP 2008, 2009 and 2010
 Adelaide Office 365 User Group
 LinkedIn - Adelaide Office 365 User Group
 Australian Computer Society